Handling Paper Pledges

Although giving online is easier than ever, some donors may still prefer to give using a paper pledge form. If so, they can submit forms directly to their Keyworker or Campaign Manager. If pledge forms are submitted to Keyworkers, they must be stored in a secure location until they are able to be delivered to the Campaign Manager/Coordinator. Forms should be reviewed for legibility, details, and calculation of the charity allocations.

To submit pledge forms, Campaign Managers/Coordinators should download and complete the CFC Pledge Report Summary. Enclose it and the completed paper pledge forms in the Pledge Report Envelope and mail to the CFC Processing Center. Official government mail may be used to send paper pledge forms. Campaign Managers/Coordinators should mail all completed pledges to the CFC Processing Center at P.O. Box 7820 Madison, WI 53707-7820.

PDF Reporting Form

Donors who wish to submit a confidential pledge may insert their pledge form in a plain white envelope and write "confidential" on the outside. Campaign workers should not open these envelopes, but rather submit them straight to the CCA processing center. NOTE: Donors may mail their pledge directly to the CCA themselves and if requested should be provided with the processing center mailing address.

Common Pledge Form Errors

Having donors submit their paper pledge form to a campaign worker allows the campaign worker to check for common pledge form errors. All required fields (marked with an asterisk *) must be completed. Pledge forms missing required information will experience processing delays and/or potentially will not be able to be processed.

The most common pledge form errors include:

  1. CFC Unit Code and zip code for your unit/office missing or incorrect
  2. Reporting unit information (Department/Agency/Office names) missing or incorrect
  3. Social Security number missing or incomplete (only requried for payroll allotments)
  4. Total gift and charity designation amounts are not the same
  5. Authorization portion NOT signed
  6. Funds are undesignated (all funds must be designated using a 5-digit charity code)
  7. Illegible writing